We have heard about tragic data losses that cost economically and add-up to frustration. While a data disaster can strike anytime, there are ways to secure your data against accidental loss.
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File Backup is a process of creating a backup of your data. The primary purpose of backing-up your data is to reduce the impact of data disasters and make data easily accessible in the event a data disaster strikes. A recent backup shall allow your data to be recovered from accidental data deletion, malware infection, hardware malfunctioning, data corruption, natural calamities, fire, physical damage to storage drive, and other circumstances.
Where to Store Backups?
You can store your backups on a device of your choice. However, in order to ensure your data is always protected, consider storing your backups on external storage devices rather than the same hard disk that contains the original files. If your internal hard disk containing the original files and backup files get damaged, you may no longer be able to restore the backups. Nowadays, a wide variety of backup options are available ranging from USB stick, external hard disk and Internet cloud services. Microsoft OneDrive, Google Drive, Dropbox are some of the prominent ones.
Backup Interval
The backup interval plays a critical role in the data recovery process. If you’re backing up data on a regular basis and a disaster strikes, all of your data can be easily recovered. However, if you’re taking weekly or monthly backups, you might lose a large portion of the recent changes that you’ve made to your files after the last backup. This is why backing up data regularly is recommended to ensure smooth recovery.
How Much Space A Backup Might take?
The actual size of a file backup might largely depend on various factors such as the size of the original files, your compression level (if used), etc. Some backup programs allow you to select a compression level among low, normal and high. Higher compression will reduce the size of your backup, however the backup-restore process may become a bit slower.
Importance of Backing-Up Your Data
Backing Up Files in Windows 11
Method 1: Using Microsoft OneDrive
The easiest way to backup your documents in Win=dows 11 is using the OneDrive desktop client. Each OneDrive user gets 5 GB of storage for free. If you need additional storage, you can purchase a subscription.
Now you can backup all of your files to OneDrive cloud on a regular basis.
Method 2: Using Windows File History
File History is an in-house feature in Windows 11 and earlier versions. It keeps track of newer versions of your files and preserves each version to protect them against accidental deletion, data corruption or unauthorized modifications to the original data.
Keeping Your Files Always Organized
The key to organizing your files is to regularly scan them for duplicates and de-clutter your documents library. Duplicate files not only eat up your storage, they make it difficult to find the right file when you need it the most. Your search results are cluttered with too many entries of different versions of the same file. To avoid confusion and boost your productivity, it’s worth scanning your system regularly.
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