Being a Microsoft SharePoint means the user often comes across multiple files that are duplicate on the server. Though these duplicate files don’t actually have any demerits, except that they begin to occupy a really big chunk of storage space once they start piling up.
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Most SharePoint users aren’t aware of the fact that there is a native option available to remove duplicate files from the server that have been shared with them or are located on their drive.
Here are a few options to get it done seamlessly.
Microsoft SharePoint Office 365 is the latest edition of SharePoint. It is widely used in enterprise-level workspaces and therefore the issue of finding duplicates with accuracy is imperative.
However, that isn’t always the case as we will discuss below.
Once on the server, you can search for duplicate files if they are available in a single library. The duplicate option isn’t available by default so you will have to enable it by:
Now go back to the library and search for the file that you were previously searching for.
You will get a single file. But when you click on it, it will show some options including View Duplicate Links. Click that.
Finally, you will be able to see all the files that are duplicate or near duplicate. Optionally, you can choose to open each of them individually to check if they are duplicates or similar ones.
SharePoint uses a hashing technique called Shingling and a document signature to determine if the file is a duplicate. The files that contain a bulk of content identical to each other are shown in the Search Results.
However, the problem is that the similar files contain other data as well, which comes up in the Search Results as well. This leads to the problematic possibility where someone could simply delete all the files from the Search Results thinking of all of them as duplicates, whereas some were duplicates and some were similar ones.
Clone Files Checker offers the accuracy, speed and reliability that SharePoint users dreams about if they’re in the need to clean up a huge volume of duplicates. Clone Files Checker dives into the hash of every single file and brings up highly accurate results within moments.
Microsoft SharePoint Office 365 files are stored on the server folder. Therefore, Administrator access will be required to perform the duplicate cleanup by Clone Files Checker.
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