Which Service is Best for Cloud Document Storage?

Traditional document storage and sharing methods can be unreliable and difficult to manage. Not to forget, they are vulnerable to theft, damage, and loss as well. Hence, it is time to trust technology and let cloud storage services handle your data storage tasks.

These services offer a secure and efficient way to store, share and collaborate on documents. You can even access your file anywhere using any device. Most cloud service providers ease your work further by letting you set access controls and track document changes and revisions.

We have reviewed some of the leading options available to help you select the best cloud document storage provider. So, let’s get started.

Best Cloud Document Storage Services

Google Drive Enterprise — Our Recommendation

Price: Starts from $6 per month

When it comes to collaborating with a large team, Google Drive Enterprise is an excellent solution for your document storage needs. With its user-friendly interface, it simplifies the process of file sharing among team members.

It also allows you to customize access rights for each team member. You can decide who has access to the documents and to what extent, whether for viewing or editing purposes.

One of the significant advantages of this service is its integration with Google Workspace. This feature allows versatile access to documents regardless of the device.

Pros

• Excellent backup features
• Unlimited storage
• Advanced access controls

Cons

• Lack of transparency in pricing

OneDrive — Microsoft 365 Integration

Price: $1.99 to $9.99 per month

Microsoft’s OneDrive is a cloud storage service offering users the ability to store and share files online. It offers a free plan with 5 GB of storage space, which can be upgraded to 100 GB by subscribing to its paid plan.

Its premium features include offline access to files and setting expiration dates for shared links. Additionally, you have the authority to control who can view your documents and revoke access at any time.

OneDrive is integrated with Microsoft 365, a subscription-based suite of productivity tools, including all Microsoft Office applications.

Pros

• Large storage capacity
• Cross-platform compatibility
• Automatic backups

Cons

• File size limitations

Contentful — Flexible CMS

Price: Free to $300 per month

Contentful is a powerful content management system that simplifies the storage and retrieval of digital data. You can manually upload your valuable assets to the system via its web application, including images, videos, documents, or PDFs. It is also possible to complete this step through API.

Once the files are uploaded, you can effortlessly embed them into your content entries, making them readily accessible to your website or app. It also makes it easier to create and sync common components like landing pages or carousels without coding or migration scripts.

Pros

• Seamless content editing
• Friendly user interface
• Organized and flexible data models

Cons

• Content scheduling is a bit tricky

1. Box — Business-Focused Integrations

Price: Starts from $15 per month per user

Box is a cloud-based content management and collaboration platform that offers businesses a secure and scalable document storage solution. With its range of features, collaborating on documents, sharing files, and managing workflows have become easier than ever.

It offers advanced search, allowing users to quickly find the required files from a large database. With this cloud service, you can collaborate in real time by co-authoring the documents. This is specially helpful when multiple people are working on the same project.

Box integrates with more than 1500 business-focused apps like Microsoft Office, Salesforce, and Slack, enabling users to continue their workflow.

Pros

• Enterprise-level security features
• Seamless integrations
• Real-time file sharing and editing

Cons

• Slightly expensive

Tresorit — Robust Compliance

Price:  Starts from $14.5 per month

Tresorit is an exceptional cloud-based document storage provider offering exceptional features. With the ability to be accessed on multiple operating systems, it provides a versatile platform for businesses of all sizes.

One of the most impressive aspects of Tresorit is its strict adherence to regulatory standards. It ensures that your business remains compliant and avoids any reputational damage.

What truly sets this service apart is its robust security measures. All documents you upload to this platform are protected during transit and rest, meaning that even Tresorit can not access them.

Pros

• Solid customer support services
• Simple user interface
• Robust security features

Cons

• Slows down sometimes

What Things Should You Consider While Buying a Cloud Document Storage

While selecting a cloud document storage service, you should consider several factors to get the right solution for your needs.

Security and Privacy

It is crucial to ensure that your documents are protected from any type of security threat like unauthorized access or hacking. For this reason, you should look for a provider with data encryption and multi-factor authentication features.

Available Storage

You must ensure that the service you choose can manage the size and volume of your business documents. At the same time, it should also be able to handle the number of users accessing the data.

Integrations

A good cloud document storage service seamlessly integrates with other third-party applications and tools. Considering this, you should look for a provider that offers multiple APIs and integration options, enabling you to continue with your workflow.

Flexibility

The document storage service provider should have scalable contract terms. It is especially important for businesses that experience rapid growth or have fluctuating storage needs.

Wrapping Up

Cloud document storage can offer a top-notch solution for storing and managing documents seamlessly. This service has multiple advantages over conventional methods, including automatic backups, real-time collaboration, robust security, and quick access.

That said, do not forget to consider your needs, like storage capacity, security, and integration with other tools, when selecting a provider. So what is stopping you from utilizing technology to streamline your workflows? Choose the right cloud document storage service and relax, knowing your business documents are safe.